10 Other Ways to Say “Kindly Request”

In the workplace, how you ask for something matters just as much as what you’re asking for. “Kindly request” is a common way to ask politely, but sometimes it’s too formal or just doesn’t fit the message.

This article lists 10 other ways to ask for what you need in a professional email. Each alternative keeps the tone polite and professional while suiting different situations and relationships.

Is It Professional to Say “Kindly Request”?

Using the phrase “kindly request” is considered professional, formal, and polite. It’s a way of asking for something while showing respect and courtesy towards the person you’re addressing.

It’s appropriate for emails, letters, and even verbal requests, especially when interacting with colleagues, clients, or superiors whom you don’t have a casual relationship with.

Email example:

Dear Mr. Thompson,

I hope this email finds you well. I kindly request your approval on the updated project timelines that were discussed in our last meeting. Please let me know if you need any further information or modifications to proceed.

Thank you for your attention to this matter.

Best regards,
Emily Turner

Below are some pros and cons of using “kindly request”:

Pros:

• Shows politeness and respect.
• Enhances the professionalism of your message.
• Softens the demand, making it more likely the recipient will react positively.

Cons:

• May be perceived as overly formal or outdated in more casual work environments.
• Could be considered vague if not accompanied by detailed information on the request.

Sometimes, you might want to use an alternative phrase when the situation calls for a more casual tone or when addressing someone you have a close professional relationship with.

10 Other Ways to Say “Kindly Request”

When aiming to express a polite appeal in your professional emails, consider using these alternatives to “kindly request”:

1. I would appreciate

This alternative is slightly less formal than “kindly request” but maintains a professional and polite tone. It implies a sense of gratitude in advance, which can warm the recipient towards your request. This phrase works best in emails or messages where you are asking for help or support and want to keep the tone friendly yet respectful.

It is suitable for use with both colleagues and higher-ups, especially in situations where the request requires a gentle approach. Email is the most appropriate communication channel for this alternative.

Here’s an example:

Dear Margaret,

I would appreciate if you could share the final metrics report by this Friday to include in our quarterly review.

Thanks so much,
Alex

2. May I ask you

This synonym leans towards a more formal and direct approach while remaining polite. It is excellent for when you have a direct question or request and want to show respect to the recipient’s autonomy to respond. This alternative is versatile and can be used in various professional scenarios, from emails to in-person requests.

This phrase fits well in communications with colleagues or external partners where clarity and respect are paramount. The formality makes it a good choice for emails and formal meetings.

Example:

Dear Lucas,

May I ask you to forward the client's feedback on our proposal?

Best regards,
Sophie

3. I’m seeking

This option is slightly more informal but stays within the bounds of professional communication. It’s a straightforward way of indicating your needs or requirements. “I’m seeking” suggests a proactive stance and is best suited for messages where you wish to communicate diligence and direct action.

Best used when you are looking for specific information, assistance, or resources from someone within your organization or an industry peer. This phrase is particularly effective in emails and professional networks.

Email sample:

Dear Harrison,

I'm currently compiling a report and I'm seeking the latest market analysis figures. Could you provide these?

Thank you,
Nina

4. Could you please

This phrase is a classic, polite way of making a request. It’s straightforward and clear, making it highly effective for all types of professional requests. It fits seamlessly into both formal and somewhat informal contexts, depending on the tone of the rest of your message.

This choice is ideal for emails or messages where you need a straightforward answer or action from the recipient, regardless of their position or your familiarity with them. It’s versatile and can be used in a wide range of professional communications.

Here’s an example:

Dear Janet,

Could you please sign off on the project outline attached?

Kind regards,
Elijah

5. I’m hoping you can

This alternative is less direct and therefore feels more informal, yet it stays professional and polite. It is excellent for situations where you wish to express a need or desire without imposing too much pressure on the recipient. This phrasing makes it clear that you’re seeking assistance while understanding the recipient’s capacity to help may vary.

This phrase works well in emails or messages to colleagues or superiors where there’s an element of uncertainty about the request’s feasibility or where you want to give the recipient an easy out if needed. It’s best suited for a workplace environment that values collegiality and mutual support.

Email example:

Dear Trevor,

I'm hoping you can offer some feedback on my recent presentation draft at your earliest convenience.

Best,
Carla

6. Would you mind

This expression is a courteous, polite way to make a request, implying the need for the recipient’s consent. It stands out for its emphasis on the recipient’s comfort and willingness to comply. This alternative manages to be formal yet approachable, making it perfect for a range of professional situations.

It’s particularly effective when you’re asking for something that might require extra effort or a favor from your colleague, superior, or client. Ideal for use in emails or direct conversations, this phrase helps maintain a friendly atmosphere.

Email sample:

Dear Fiona,

Would you mind providing your insights on the client's feedback?

Warmly,
Blake

7. I request

This synonym is straightforward and formal, making it suitable for official or important requests. By using “I request,” you directly state your need without any fluff, which can be advantageous in professional settings where clarity is prized.

This approach is best when dealing with time-sensitive or significant matters requiring clear communication. It works well in written forms of communication like emails or formal letters, especially when addressing someone outside of your immediate team or in a different department.

Example:

Dear Ms. Patel,

I request your presence at the strategic planning meeting next Thursday.

Sincerely,
Ronald

8. Your assistance with

This phrase is a softer, more indirect form of making a request. It implies teamwork and places the focus on the action needed rather than the person fulfilling the request. This alternative is professional, subtle, and polite, ideal for fostering a collaborative spirit.

It suits situations where you’re aiming to involve the recipient actively in the solution or when seeking support without issuing a direct command. Perfect for emails, team chats, or in any communication within a collaborative project setting.

Email example:

Dear Team,

Your assistance with gathering client testimonials for our portfolio update would be invaluable.

Thank you,
Olivia

9. It would help if you could

This phrase is a gentle, polite way of suggesting action from the recipient. It indirectly communicates your need while giving the impression of valuing the recipient’s ability to assist. This option is somewhat informal yet remains within the bounds of professional courtesy.

This alternative shines in a more relaxed corporate culture or in emails where maintaining a friendly tone is important. It’s particularly well-suited for requests to colleagues or within teams where mutual assistance is the norm.

Here’s an example:

Dear Sam,

It would help if you could review the attached document for accuracy.

Thanks,
Jordan

10. I would be grateful

This phrase emphasizes gratitude and tends to be more formal and emphatic. It conveys a deep appreciation for the recipient’s effort in fulfilling the request. This expression is professional, courteous, and ideal for occasions where the request is significant or requires special attention.

Use this alternative when addressing someone from whom you are requesting a considerable favor, or in any situation where it’s crucial to express a strong sense of thanks. It’s especially effective in emails or letters directed to higher-ups or outside collaborators.

Email sample:

Dear Dr. Miles,

I would be grateful if you could endorse my research proposal.

With kind regards,
Evan

Final Thoughts

Choosing the right words in a professional email can make a big difference in getting a positive response. The alternatives to “kindly request” provided here offer flexibility, allowing you to match your request to the tone and formality of your workplace.