14 Other Ways to Say “My Availability Is as Follows” in an Email (With Examples)

Communicating your availability clearly in emails is key to effective scheduling and planning. However, repeatedly using the phrase “my availability is as follows” can feel repetitive and stiff.

This article introduces 14 alternative phrases that can help you convey the same message in a way that matches the tone and formality of your conversation. With examples and insights on when to use each, you’ll find the right words for any situation.

Can You Say “My Availability Is as Follows” in an Email?

Yes, you can definitely say “My availability is as follows” in an email. This phrase is considered professional, formal, and polite. It’s a clear and straightforward way to tell someone when you’re available. This phrase works well in many situations, especially when you’re scheduling meetings, interviews, or any event that requires setting a specific time. It’s most useful when you need to list multiple dates and times to give the recipient options to choose from.

Here’s an example of how to use this phrase in an email:

Hello Alex,

I hope this message finds you well. Following our discussion about the upcoming project, I've looked into my schedule. My availability is as follows: Tuesday from 10 AM to 12 PM, Wednesday from 2 PM to 4 PM, and Thursday anytime in the morning.

Please let me know which time works best for you.

Best regards,

Considering the use of this phrase, let’s examine the pros and cons:


  • It’s clear and direct, leaving little room for misunderstanding.
  • It provides a structured format to list available dates and times.
  • It conveys a professional tone.


  • It may feel too formal in emails to friends or close colleagues.
  • The structure might seem rigid, making it harder to suggest a more open-ended discussion about availability.

Someone might want to use an alternative phrase for a couple of reasons. If the conversation is more casual, or if they’re talking to someone they know well, they might choose a less formal way to communicate their availability. Additionally, different phrases might suit different contexts better, making the conversation flow more naturally.

14 Other Ways to Say “My Availability Is as Follows” in an Email

Want to set up a meeting or call but looking for a different way to share when you’re free? Below are 14 synonyms that offer a fresh angle.

  1. Please see my available times below
  2. Here are my available times
  3. I am available at the following times
  4. I’m free at these times
  5. My schedule is open as follows
  6. Available slots are as follows
  7. Below are my available slots
  8. You can find my availability below
  9. Here is my availability
  10. My available time slots are
  11. I am available on
  12. These times work best for me
  13. I am free
  14. My schedule is open

1. Please see my available times below

This alternative is less formal than the original phrase but remains polite and professional. It’s a gentle way to direct someone’s attention to the times you’re free without sounding too stiff. This option is helpful in emails where maintaining a friendly yet professional tone is important. It implies that you have already provided or are about to provide a list of specific times.

This alternative is better suited for messages where the relationship with the recipient has been established to some extent. It allows for slight informality while maintaining clear communication.


Hi Thomas,

Hope you're doing well this week. Please see my available times below for our meeting:

- Tuesday, 3 pm
- Wednesday, 11 am
- Friday, 2 pm

Let me know what works for you.


2. Here are my available times

Comparable to the first alternative, this choice strikes a balance between formal and informal, leaning more towards a conversational tone. It’s polite and gets straight to the point, making it ideal for emails that aim to be brief but clear. It suggests you’re prepared and respectful of the recipient’s time by providing your availability upfront.

Use this when quick, efficient communication is needed, or if you wish to convey availability without unnecessary complexity, especially in internal communications.


Hello Mary,

I hope you're having a great day. Here are my available times for our catch-up next week:

- Monday between 1 and 4 pm
- Thursday morning before noon
- Friday at 3 pm

Best regards,

3. I am available at the following times

This option is closer to the original in formality and structure but feels slightly more personal thanks to “I am.” It’s both professional and polite, suitable for all types of emails, including those to higher-ups or external contacts. It prefaces a list of times, showing you’ve considered their request or the meeting’s importance and are providing specific options.

Opt for this phrase when the situation calls for a mix of formality and a personal touch, such as emails to new clients or first-time interactions.

Email example:

Dear Dr. Hanson,

Thank you for your prompt response. I am available at the following times:

- Wednesday from 10 to 11:30 am
- Thursday from 2 to 4 pm
- Friday from 1 to 3 pm

I look forward to our discussion.

Evelyn Roberts

4. I’m free at these times

This phrase is decidedly informal and gives off a relaxed vibe. It’s very polite and indicates a willingness to accommodate the recipient’s schedule. It’s an excellent choice for less formal interactions or when you have a more laid-back relationship with the email recipient. It suggests flexibility and approachability.

This alternative is better suited for casual discussions, internal team meetings, or when communicating with colleagues you’re familiar with.


Hey Alex,

Just checked my calendar. I'm free at these times:

- Monday, 9 am
- Tuesday, after 3 pm
- Anytime Wednesday morning


5. My schedule is open as follows

With a professional nuance, this option offers a slightly formal but accessible way to share your availability. It indicates preparedness and a neat presentation of open slots in your schedule. Suitable for both internal and external communications, it retains a professional appearance while providing essential information straightforwardly.

Employ this phrase in communications where you need to present your available times clearly and professionally, such as with clients or in a formal meeting request.

Email sample:

Dear Ms. Patel,

I've reviewed our project timeline, and my schedule is open as follows:

- Thursday from 10 am to 12 pm
- Friday from 1 pm to 3 pm

Please advise on what suits you best.


6. Available slots are as follows

This version leans towards a more formal structure and is ideal when discussing specific appointment slots. It’s a professional and effective way to communicate availability, especially for services or scheduled meetings. It implies a well-organized approach to scheduling and respects the recipient’s time by offering distinct options.

This alternative is well-suited for service-based interactions, consultations, or formal meeting arrangements where exact timing is crucial.

Here’s an example:

Dear Client,

Thank you for your interest in our consultancy services. Available slots are as follows:

- Wednesday, 9 to 11 am
- Thursday, 2 to 4 pm

Kindly let us know your preference.

Warm regards,

7. Below are my available slots

This phrase is straightforward and professional, presenting your available times in a direct manner. It works well in emails where space and time are of the essence, enabling the recipient to quickly see when you’re free. It’s useful for setting up meetings or appointments in a business context.

Use this alternative when you need to convey your availability efficiently, especially in communications with colleagues or clients who prefer directness.


Good morning Carla,

Looking forward to our upcoming project discussion. Below are my available slots:

- Tuesday, 4 pm to 5 pm
- Friday, 10 am to 12 pm

Please choose a time that works for you.


8. You can find my availability below

This phrase is both polite and informal. It suggests a more relaxed approach to sharing your availability, ideal for less formal or internal communications. This choice puts the recipient at ease, making it clear that you’re flexible and open to coordinating a mutually convenient time.

This alternative is better suited for messages within teams or when communicating with peers and colleagues. It implies a collaborative approach to scheduling.


Hey Team,

Just a quick note for our next team meeting. You can find my availability below:

- Monday, anytime after 3 pm
- Wednesday, between 9 am and 11 am


9. Here is my availability

This option is concise, professional, and polite. It immediately directs the recipient’s attention to your available times without any preamble. This phrase is great for maintaining clarity in your communications while also being considerate of the reader’s time.

Opt for this phrase in both formal and informal communications when you need to quickly convey when you are available without adding too much additional information.


Hi Jordan,

I appreciate the opportunity to discuss further. Here is my availability for next week:

- Thursday, 2 pm to 4 pm
- Friday, 11 am to 1 pm

Please let me know if these times suit you.

Kind regards,

10. My available time slots are

This version presents a professional way to list your free times, suitable for scenarios where specifics are needed, such as booking appointments or scheduling calls. It’s a polite approach that assumes the reader will appreciate the clear delineation of options.

It is better suited for formal emails where defining specific slots for meetings, interviews, or calls is needed to avoid any confusion or back-and-forth.


Hello Dr. Greene,

Thank you for your consideration. My available time slots are:

- Monday from 10 am to 12 pm
- Wednesday from 1 pm to 3 pm

I hope one of these times fits into your schedule.

Best wishes,

11. I am available on

This phrase is informal yet polite, suggesting that you’re ready to offer specific days rather than times. It’s ideal for when you have entire days open or prefer not to get into the specifics of hours. While less detailed, it starts the scheduling conversation and can be fleshed out with further details later.

This alternative is better for more general planning or when you wish to offer whole days as options rather than narrowing down to specific hours.

Here’s an example:

Hey Ben,

Hope all is well with you. I am available on Tuesday and Thursday next week for our catch-up call.

Let me know what works for you.


12. These times work best for me

This phrase offers a polite, somewhat informal way to communicate your preferred times. It suggests flexibility and consideration for the recipient’s schedule. It’s less about stating outright availability and more about expressing preference, which invites collaboration on finding a mutually convenient time.

It’s particularly useful in dialogs where you’re negotiating a meeting time and wish to show preference without imposing.


Hi Sam,

I'd love to discuss this further. These times work best for me:

- Wednesday, 2 to 4 pm
- Friday, 9 to 11 am

Hope we can find a match.


13. I am free

This is the most informal alternative, suitable for casual conversations or internal communications with team members you know well. It’s polite but lacks the formality that might be necessary for external or more formal communications. This phrase is perfect for when you want to quickly share your availability without much context.

Use this option for impromptu meetings or informal check-ins where the tone of the message can be more relaxed.

Email example:

Hi Jenna,

Quick update - I am free this Thursday afternoon for our brainstorming session.

Does that work for you?


14. My schedule is open

This phrase is both formal and polite, indicating your general availability without committing to specific times. It implies a willingness to accommodate the recipient’s schedule and is excellent for initiating the planning of a meeting or call. This option provides a broad overview, suggesting flexibility.

Consider this choice when you’re open to adjusting your plans to fit the meeting, especially for crucial discussions with clients, supervisors, or colleagues.


Dear Professor Anderson,

I'm eager to get your insights on my thesis. My schedule is open next week, and I hope we can find a convenient time for our meeting.

Looking forward to it.


Final Thoughts

Choosing the right way to share your availability in emails makes a big difference in how your message is received. The 14 alternatives we’ve explored offer a range of tones, from formal to casual, ensuring you can find the perfect fit for any context. Whether you’re scheduling a business meeting or making plans with a colleague, using these options can help keep your communications clear and polite.

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