14 Synonyms for “Please Be Advised” (With Samples)

In communication, especially in professional settings, how you say something is as important as what you say. In some situations, using the phrase “please be advised” might seem too formal or outdated.

This article introduces 14 alternatives to this common phrase, offering options for both formal and informal settings. Each suggestion comes with examples and contexts to help you choose the best fit for your message.

Is It Professional to Say “Please Be Advised”?

The phrase “please be advised” is often considered professional, formal, and polite. It is typically used in written communications to draw attention to a specific piece of information or instruction. This phrase is most appropriate in situations that require a formal tone, such as in legal or official business documents.

It is well-suited for communication with clients, colleagues, or any professional recipient. The best channels for using this phrase are in emails, official letters, memos, and reports.

Here is a short example of how “please be advised” can be used in an email:

Dear Valued Customer,

Please be advised that our office will be closed on December 24th in observance of the holiday season. We will resume normal business hours on December 27th.

Thank you for your understanding.

Sincerely,
The Customer Service Team

The pros and cons of using the phrase “please be advised” are:

Pros:

• Conveys a sense of professionalism and formality.
• Clearly signals important information or instructions.
• Shows politeness and respect towards the recipient.

Cons:

• Can feel outdated or overly formal in some contexts.
• May be perceived as impersonal or distant.
• Could be replaced by more direct language in less formal situations.

Although “please be advised” is useful, someone might want to use an alternative phrase to match the tone of their message better, or to convey a more modern or friendly tone. Especially in more casual communications, using synonyms or alternatives can help maintain the reader’s interest and ensure the message doesn’t seem too stiff or formal.

14 Other Ways to Say “Please Be Advised”

When you’re looking to switch up your language, here are 14 alternative phrases that can refresh your messages:

1. Please note

This alternative is slightly less formal than “please be advised” but maintains a professional and polite tone. It’s direct and to the point, making it great for emails where you need the recipient to pay attention to a specific detail.

This phrase works well in professional but not overly formal situations, such as emails to colleagues or clients about meeting details or project updates. It’s a versatile option that fits most digital communication mediums.

Here’s a sample use in an email:

Hello Team,

Please note that the deadline for submitting monthly reports has been moved up to the 25th.

Best,
Mark

2. For your information (FYI)

“For your information” or its acronym “FYI” is informal and straightforward. It’s a synonym for “please be advised” that conveys information without demanding action, making it suitable for casual or less urgent updates.

Best used with colleagues or in situations where the tone can be more relaxed. It’s perfect for emails, memos, or even as part of a text message in less formal workplaces. However, it might not be appropriate for very formal communications or with senior management.

Here’s how you might use it in a message:

Hey Team,

FYI, the conference room is booked for our meeting next Thursday.

Cheers,
Ellie

3. Please be aware

This phrase is close to “please be advised” in terms of formality and politeness. It’s a gentle way of drawing attention to important information without sounding too harsh.

It’s suitable for both professional and semi-formal communications. For example, this alternative is great for emails to clients or colleagues wherein you’re sharing updates or changes that could affect them. Regardless of the medium, it delivers a respectful nudge to the reader.

Sample email using this phrase:

Dear Clients,

Please be aware of the new regulations coming into effect next month that may impact your accounts.

Sincerely,
Diane

4. It’s important to note

This alternative makes the information you’re sharing more urgent and significant. It’s a bit more formal and emphasizes the importance of the message content.

Use this phrase when addressing colleagues or clients in situations where the information is critical. It’s ideal for emails, memos, and official documents where the message’s weight matters. It’s professional and demands attention without being overbearing.

Example email:

Dear Stakeholders,

It's important to note that we will be undergoing a system upgrade next week, which may result in downtime.

Regards,
Tamara

5. Kindly note

This phrase is a softer, more polite alternative to “please be advised.” It carries a gentle nudge rather than a formal directive, making it perfect for reminders or non-urgent updates.

Suitable for both professional and semi-formal settings, “kindly note” is a versatile option for various communication channels. It works well in emails to team members or clients about meetings, changes in procedures, or gentle reminders.

Here’s a sample message:

Hello Colleagues,

Kindly note that the company holiday party has been rescheduled for December 18th.

Best wishes,
Laura

6. Be informed that

This choice conveys a similar level of formality as “please be advised,” making it a strong synonym. It’s straightforward, directly informing the recipient of something important.

This phrase is well-suited for formal communications where you need to inform someone about important updates or decisions, such as emails to clients or official notices to staff. It’s best used in written form, whether in emails, letters, or formal documents.

Sample email:

Dear Staff,

Be informed that the office will be operating at reduced hours during the holiday season.

Warm regards,
Janet

7. For your attention

“For your attention” is more formal and is typically used to draw the reader’s focus to very important information. It’s polite and professional, ideal for urgent or significant announcements.

Use this when communicating with clients, stakeholders, or team members in more formal settings like emails or official reports. It’s also a good choice for important updates, critical alerts, or when forwarding documents that require action or acknowledgment.

Example:

Dear Valued Clients,

For your attention, please review the attached document regarding our new privacy policy.

Best regards,
Simon

8. Take note

“Take note” is slightly less formal than “Please be advised,” but it still carries a tone of importance. It’s direct and can be used to underscore points that need attention without being overly formal.

This phrase is versatile and can be used in a range of settings from emails to colleagues about impending deadlines to announcements on team channels. It’s especially effective in messages where you want the recipient to remember or focus on specific details.

Here’s how it can be used:

Hello Project Team,

Take note of the revised timeline for our project's next phase.

Best,
George

9. We wish to inform you

This phrase is formal and courteous, offering a polite way to convey information. It signifies that the message is not only from the individual but from the organization as a whole.

Perfect for formal announcements, letters to clients, or emails to partners, it conveys respect and formality. It’s suitable for various mediums, especially where you need to maintain a professional demeanor and deliver messages with a graceful tone.

Sample message:

Dear Partners,

We wish to inform you of the upcoming changes to our partnership agreement terms.

Sincerely,
Alice

10. It should be noted

This phrase is fairly formal and emphasizes the importance of the information being shared. It’s like saying, “This is something you shouldn’t miss.”

This alternative is good for reports, presentations, and emails where you need to highlight critical data or decisions. It’s most effective in professional communications, particularly in written formats like company memos or emails to higher-ups.

Here’s a quick example:

Dear Committee Members,

It should be noted that the proposed budget cuts will significantly impact our research capabilities.

Respectfully,
Dr. Lopez

11. I would like to let you know

This is a polite and somewhat informal way to introduce information. It adds a personal touch by indicating that the sender has chosen to share something specifically with the recipient.

This phrase works well in emails or letters where a personal connection is essential, such as updates to team members or messages to clients you have a close relationship with. It’s polite but slightly more informal, making it great for less strict communications.

Here’s an example:

Hi Emily,

I would like to let you know about our new working hours, starting next month.

Warmly,
Tom

12. Keep in mind

This alternative is used to emphasize something important that the reader should remember. It’s a bit less formal and more conversational.

It can be used in a variety of situations, such as during meetings, in emails, or when giving advice. This phrase is especially useful in informal settings or when speaking directly to someone in a less formal tone.

Example for reference:

Hi Sara,

Keep in mind that we'll need all project files completed by the end of this week.

Thanks,
Jake

13. Please bear in mind

This is similar to “keep in mind” but slightly more formal. It serves as a polite reminder or caution while still maintaining a friendly approach.

It’s suitable for reminders or advice and works well in both professional and informal communications. Whether you’re sending an email, giving a presentation, or speaking in a meeting, this phrase will fit nicely when reminding others of important details or considerations.

Example:

Hello Team,

Please bear in mind that the client has requested all deliverables by the 30th.

Best,
Amanda

14. I want you to know

This phrase is informal and personal, creating a direct connection between the sender and the recipient. It emphasizes that the sender deems the information significant enough to warrant particular attention.

This alternative is best used in messages where a personal touch is important. It’s ideal for emails or letters to team members, especially when conveying thanks, giving personal updates, or sharing informal notices. The tone is informal and polite, making it excellent for less formal or internal communications.

Here’s how you might use it:

Dear Volunteers,

I want you to know how much we appreciate all your hard work this past month.

Sincerely,
Derek

Final Thoughts

Choosing the right words can make a big difference in how your message is received. The 14 alternatives to “please be advised” shared in this article can help you communicate more effectively, whether you need a formal or informal tone. By matching the phrase to the situation, you ensure your message is clear and taken seriously.