10 Professional Synonyms for “Please Feel Free”

Finding the right words to communicate effectively in a professional setting can sometimes be a challenge. Whether you’re drafting an email or preparing for a meeting, it’s important to choose phrases that are both polite and clear.

“Please feel free” is a common phrase used to express openness and encourage communication, but there are many other ways to convey this message.

Is It Professional to Say “Please Feel Free”?

When it comes to professional communication, the phrase “please feel free” can be considered both professional and polite. However, whether it is deemed formal or informal largely depends on the context in which it is used. Generally, this phrase is a friendly and gracious way to give someone permission or encourage them to take an action. It signals that you are open and approachable, creating a positive atmosphere for communication.

Using “please feel free” is most suitable in situations where you want to offer assistance or make resources available to colleagues, clients, or other professionals. It’s particularly useful in emails, messages, or any form of written communication where setting a cooperative tone is important. For example, when inviting questions, offering help, or providing information resources.

Here is a short example of how this phrase can be included in an email:

Dear Alex,

I hope this message finds you well. I just wanted to share the updated project timeline with you. 

Should you have any questions about the adjustments, please feel free to reach out to me directly. I'm here to help!

Best regards,

Let’s consider some of the pros and cons of using this phrase:


  • Encourages open communication by making the recipient feel comfortable asking questions or making requests.
  • It is polite and shows willingness to assist, fostering a helpful and positive work environment.
  • Helps soften the tone of your message, making it friendlier and more approachable.


  • Can be seen as too informal in very formal or traditional business settings.
  • May be vague if not accompanied by specific details about what the person is free to do or ask.
  • Overuse in communications can dilute its effectiveness and sincerity.

Finding the right tone in professional communication is essential, and sometimes you might want to use an alternative phrase that better fits the context or formality of the situation. Seeking out synonyms or alternatives allows for greater variety in your language and can help you tailor your communication more closely to the desired tone. Using alternatives can also avoid repetition, making your communication clearer and more engaging. It’s not that “please feel free” is always the wrong choice, but having a variety of expressions at your disposal can be beneficial.

10 Other Ways to Say “Please Feel Free”

Here are 10 professional alternatives that can help you communicate more clearly and effectively.

  1. Do not hesitate to
  2. Feel welcome to
  3. You’re encouraged to
  4. I invite you to
  5. We welcome you to
  6. It would be our pleasure if you
  7. Consider this your invitation to
  8. I urge you to
  9. Please be advised to
  10. Kindly

1. Do not hesitate to

This phrase is a direct, professional synonym for “please feel free,” emphasizing promptness and openness towards someone’s actions or queries. It sets a welcoming tone in professional correspondence where quick communication is appreciated. This alternative is polite and conveys urgency without pressure, making it great for formal and informal settings alike. It reassures the receiver that their actions or questions are welcomed and valued at any time.

This alternative is better suited for scenarios where you want to emphasize the importance of immediate action or response. It’s especially apt for service-related communications or when clarifying that reaching out for help or information is not only welcomed but encouraged.

Here’s a short email example:

Dear Max,

Thank you for your email regarding your account questions. Do not hesitate to reach out if you need further clarification or assistance.


2. Feel welcome to

“Feel welcome to” is a warm, professional way to invite interaction in a manner that is perhaps less formal than the original phrase but equally polite. It creates a friendly atmosphere that can make the recipient feel comfortable and valued. The expression works particularly well in environments that prioritize a culture of openness and inclusivity.

When aiming for a tone that combines professionalism with a touch of warmth, this phrase is an excellent choice. It is particularly effective in client-facing messages or within workplace communications that aim to foster a supportive and inviting atmosphere.

Here’s an email sample using this phrase:

Hello Sarah,

We recently updated our project management tool. Feel welcome to explore the new features and share any feedback.


3. You’re encouraged to

“You’re encouraged to” has a more formal tone, making it a fitting professional synonym for “please feel free”. This phrase is particularly useful when giving advice or suggestions, as it implies a sense of support for the action to be taken. It’s polite but also carries an element of motivation, making it stand out among the alternatives.

This version is best when you wish to not only offer an invitation but also to inspire the recipient to take a particular action. It’s effective in communications where you’re aiming to nudge the reader towards a specific outcome or decision.

See this example in an email message:

Dear Team,

In anticipation of the upcoming audit, you're encouraged to review our compliance guidelines.


4. I invite you to

“I invite you to” is a polite and engaging way to express your openness to questions, discussions, or actions. This alternative offers a personal touch, making it feel as though you’re personally welcoming someone to participate. It leans towards the formal side and is especially suitable for professional settings where you wish to provide a sense of inclusivity.

When you’re extending an offer or an opportunity and want to make the recipient feel specially selected or valued, “I invite you to” is a brilliant choice. It’s perfect for events, initiatives, or when soliciting input on a project or idea.

Here’s how it could look in an email:

Good morning Claire,

As part of our initiative to improve workplace wellness, I invite you to attend a session on mindfulness and stress management.


5. We welcome you to

This phrase is a more inclusive alternative, often used when representing a group or an organization. “We welcome you to” is both professional and formal, making it ideal for communications that come from a team or company. It has a way of making the recipient feel like part of a broader community or effort.

It’s particularly suited for invitations to join groups, programs, or events where you want to stress the collective aspect of the invitation. It implies a communal readiness to assist or engage with the recipient.


Dear Members,

We are excited about our upcoming conference. We welcome you to join us for three days of insightful discussions and networking.

Best wishes,
The Conference Team

6. It would be our pleasure if you

This synonym strikes a balance between formality and warmth, suggesting that response or participation from the recipient would be sincerely appreciated and welcomed. It’s a polite way to express eagerness to assist or engage, creating a pleasant and respectable professional atmosphere.

Ideal for situations where you want to convey a high level of courtesy and readiness to serve or assist, this expression is perfect for customer service communications or when addressing distinguished colleagues or clients.

An example in an email might look like this:

Hello Dr. Adams,

It would be our pleasure if you could share your expert insights at our monthly webinar series.

With respect,
The Research Team

7. Consider this your invitation to

“Consider this your invitation to” is an elegant and formal way to extend an offer or an opportunity. It carries a sense of exclusivity and personal attention, suggesting that the offer is specifically meant for the recipient. This professional synonym is assertive yet polite, making it perfect for high-stake or significant opportunities.

This alternative shines in scenarios where an official invitation is extended, such as for events, collaborations, or special roles. It implies a direct and intentional choice of the recipient to partake in the offer.

Here’s an email sample:

Dear Jordan,

Consider this your invitation to join our executive leadership training program starting next quarter.

Kind regards,
Michelle, HR Director

8. I urge you to

This phrase suggests a stronger encouragement or recommendation than the original, making it more forceful while still maintaining a professional tone. It’s particularly useful in contexts where there’s a significant benefit or urgency to the action being suggested. While it’s polite, the added urgency makes it more impactful.

When it’s crucial that the recipient takes action, such as in safety instructions, urgent updates, or significant opportunities that shouldn’t be missed, “I urge you to” can be especially effective.

See how it’s used in this email example:


Given the recent changes in regulations, I urge you to familiarize yourselves with the updated compliance guidelines by end of the week.


9. Please be advised to

This alternative leans more towards the formal and can be seen as more impersonal, but it is undeniably professional and explicitly directive. It’s commonly used to impart instructions or important notices. Despite its formality, it remains a polite way to convey a sense of necessity or obligation.

Best for conveying critical instructions or guidelines where compliance is non-negotiable—such as policy changes, legal notifications, or safety instructions. It serves as a formal directive, making its importance clear.

Consider this email sample:

Attention All Employees,

Please be advised to complete your annual compliance training by the upcoming deadline, March 31st.

Thank you,
Compliance Office

10. Kindly

“Kindly” is a versatile, brief, and widely-used professional synonym that implies a courteous request. It’s both formal and polite, suitable for any professional setting. The word requests the action subtly yet clearly, making it effective for instructions, reminders, or requests.

This phrase is better when you need to make a direct request or reminder but want to maintain a cordial tone. It’s applicable in nearly all professional environments, from emails to formal letters, making your request clear without being too assertive.

Here’s a short example:

Dear Patricia,

Kindly ensure your monthly reports are submitted by the 5th of each month.


Final Thoughts

Nuance and tone play significant roles in conveying messages successfully. The phrase “please feel free” and its ten alternatives provided offer a range of options that can suit various contexts and levels of formality. Whether you aim to encourage openness, prompt action, or politely instruct, there is a term or phrase that fits the bill perfectly.

Remember, the key to effective communication lies in choosing your words carefully to match the situation and the relationship you have with your audience. Experimenting with these alternatives can not only enhance your professional vocabulary but also improve the clarity and reception of your messages.

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