10 Synonyms for “Please Be Informed”

“Please be informed” is a common phrase used in emails and updates, but there are many other ways to convey the same message.

In this article, we’ve listed 10 alternatives to help you communicate effectively with your team or clients. Each alternative is explored with examples to guide you on when and how to use them appropriately.

Is It Polite to Say “Please Be Informed”?

The phrase “please be informed” is considered professional, formal, and polite. It’s a way to draw attention to important information in a respectful manner.

This phrase is suitable to use with colleagues, clients, or any professional contacts, and it works best in written communication such as emails, official letters, or memos.

Email example:

Dear Team,

Please be informed that the monthly project review meeting will be held on the 15th of this month at 10:00 AM in the main conference room. Your attendance is crucial to discuss the project timelines and deliverables.

Kind regards,
Emily Thompson
Project Manager

Pros:

• Conveys information in a polite and direct manner
• Sets a professional tone for the communication
• Clearly highlights the importance of the information being shared

Cons:

• May be viewed as overly formal in casual or familiar settings
• Could be interpreted as distant or impersonal

While “please be informed” is an effective and polite way to share information, someone might want to consider using a synonym or alternative to align with the tone of their message or the familiarity of their audience.

10 Other Ways to Say “Please Be Informed”

Here are ten common alternatives to “Please Be Informed” that maintain a professional tone in workplace emails without being overly formal:

1. For your information

This alternative is similar to “please be informed” but feels a bit more informal. It conveys the same message of alerting the reader to new or important information. This phrase works well in both professional and slightly less formal contexts. It’s a versatile option that suits emails, memos, and verbal communication.

It’s best used when you want to maintain a professional yet accessible tone, making it ideal for emails to colleagues or clients you have a rapport. It’s a way to share relevant information without coming across as too stiff.

Example:

Dear Team,

For your information, the company will be launching the new product line next month. Please ensure to familiarize yourselves with the product details by then.

Best,
Sarah

2. Kindly note

“Kindly note” is a courteous alternative that is still formal and professional, adding a touch of politeness to your message. It’s slightly more direct than the original phrase but retains a level of respect towards the recipient. This phrase is suitable for emails and written notices where clarity and conciseness are key.

This alternative is appropriate in scenarios where you need the reader’s attention on a specific detail. It’s particularly effective with clients or external partners, emphasizing the importance of the information presented.

Example:

Dear All,

Kindly note that the weekly team meeting has been rescheduled to Thursday at 3 PM. Your prompt attention to this change is appreciated.

Thank you,
Mark

3. Please note

“Please note” is a straightforward, professional alternative that conveys a request for attention without excessive formality. It’s commonly used in professional settings to introduce important information or changes. This phrase is effective in written and oral communication across various contexts.

It’s especially useful in emails or announcements where you need to highlight specific details or updates. It works well with both internal team members and external recipients, striking a balance between directness and courtesy.

Example:

Team,

Please note that the deadline for submitting monthly reports has been moved up to the 25th. Adjust your schedules accordingly.

Regards,
Linda

4. Please be aware

This synonym carries a formal and professional tone, suggesting that the following information is not just for knowledge but may also have implications for the recipient. It’s especially useful in situations where awareness of the information is critical. This alternative lends a sense of urgency and importance to the message.

Use it in communications that require immediate attention or action, such as safety alerts or significant policy changes. It’s appropriate for emails, formal letters, and official notifications to staff or clients.

Example:

Dear Colleagues,

Please be aware of the updated security protocols that will take effect next week. Compliance is mandatory for all employees.

Sincerely,
Thomas

5. Just to let you know

This phrase is more informal and conversational, making it ideal for messages that aim to be polite but friendly. It softens the delivery of information, making it suitable for workplace emails where the tone is meant to be light and engaging. This choice is perfect for team updates or casual notices.

Perfect for internal emails or when updating team members about less critical matters. It helps maintain a friendly atmosphere while still conveying important information.

Example:

Hey Team,

Just to let you know, there will be free coffee in the break room tomorrow morning courtesy of management. Enjoy!

Cheers,
Ellie

6. I would like to inform you

This alternative is formal and professional, closely mimicking the original phrase but with a more personal touch. It’s appropriate for delivering significant updates or decisions directly affecting the recipient. The inclusion of “I” makes the message feel more individualized and direct.

Suitable for formal communications where you’re directly responsible for the information. It’s often used in emails to higher-ups or in contexts where the message has considerable impact on the recipient.

Example:

Dear Mr. Jacobs,

I would like to inform you that your application has been approved. We look forward to your contribution to our team.

Best wishes,
Jenny

7. To bring to your attention

This phrase is decidedly formal and professional, used when you want to highlight the significance of the information being shared. It serves to draw the recipient’s focus to critical issues or updates. This alternative is well-suited for formal reports, official letters, and serious emails.

It’s particularly effective in situations where the information requires immediate action or acknowledgment, like in compliance updates or critical project milestones. Ideal for communicating with higher management or external stakeholders.

Example:

To All Department Heads,

To bring to your attention, there have been recent changes in compliance regulations that affect several of our processes.

Kind regards,
Olivia

8. For your awareness

“For your awareness” is a professional phrase used to convey information that the recipient needs to know, carrying a slight implication of future action or consideration. It’s less formal than “please be aware” but still maintains a serious tone. Suitable for memos, emails, and briefings where the focus is on information crucial for informed decision-making.

This phrase is appropriate for use in a professional setting where the information is important but not urgent. It’s useful for updates or advisories that require the recipient’s knowledge rather than immediate action.

Example:

Dear Finance Team,

For your awareness, there will be an audit of all departmental budgets next month. Please prepare your records accordingly.

Thank you,
Helen

9. I’d like you to be aware

Adding a personal touch to the communication, “I’d like you to be aware” is both formal and polite. It implies that the information following the phrase is of personal importance to the sender, and there’s an expectation for the recipient to take note. This alternative is ideal for conveying changes or decisions that have been personally overseen or decided by the sender.

It works best in emails or letters where you’re communicating decisions or information that directly affects the recipient, especially when these arise from your initiative or observation. Suitable for discussions with team members, subordinates, or colleagues.

Example:

Dear Valerie,

I'd like you to be aware that we are revising the project timeline. Your input on this matter would be greatly appreciated.

Regards,
Alan

10. It’s important to note

This synonym is formal and carries a sense of urgency, indicating that the information following should be considered with care and importance. It’s a strong preface to information that could have significant implications on the recipient’s work or decisions. This phrase is perfect for formal reports, emails, and proposals where key points must be highlighted.

This alternative is particularly effective in a professional context where the conveyed information requires serious attention and possible action. Ideal for communication with management, clients, or other stakeholders requiring detailed updates.

Example:

Dear Stakeholders,

It's important to note that the investment figures for this quarter have exceeded our expectations. This positions us well for future endeavors.

Sincerely,
Richard

Final Thoughts

Choosing the right words is key to effective communication in the workplace. The alternatives to “please be informed” shared in this article offer a range of options to match the tone and formality you need. Whether you’re sending an email or delivering important news, these phrases can help ensure your message is understood and taken seriously.