14 Other Ways to Say “Please Let Me Know if This Time Works for You”

Finding the right words to ask if someone is available for a meeting can be tricky. You want to be polite, clear, and considerate of their schedule.

In this article, we explore 14 alternative ways to say “Please let me know if this time works for you,” suitable for different settings and relationships. These phrases help you navigate professional and personal planning with ease.

Is It Professional to Say “Please Let Me Know if This Time Works for You”?

Asking someone, “Please let me know if this time works for you,” is considered professional, formal or semi-formal, and polite. This phrase works well in many situations because it shows respect for the other person’s schedule while also trying to organize a meeting or event.

This phrase suits various recipients, from your team members and managers to clients you have never met in person. It’s appropriate for emails and other written forms of communication, like memos or even formal messages within professional messaging apps.

Email example:

Hi Sarah,

I would like to discuss our project's next phase and have some ideas to share. Can we meet this Thursday at 10 AM? Please let me know if this time works for you, or suggest an alternative that suits your schedule better.

Looking forward to your reply,
Alex

Pros:

• It is polite and conveys respect for the recipient’s time.
• It allows for flexibility in scheduling.
• It is direct and clear about the request being made.

Cons:

• It might be seen as too passive in situations where a decision needs to be made quickly.
• If overused, it could be perceived as uncertainty from the sender about their own schedule.

While the phrase is versatile, someone might want to use an alternative to better match the tone of the conversation or to appear more assertive. Using synonyms or alternatives can also prevent repetitions in prolonged email exchanges, helping to keep the conversation fresh and engaging.

14 Other Ways to Say “Please Let Me Know if This Time Works for You”

When scheduling meetings or events, it’s helpful to have different ways to ask if someone is available. Here are 14 professional and polite alternatives:

1. Could you confirm if this time is convenient for you?

This alternative is a bit more formal than the original phrase. It directly asks for confirmation, making it clear that you’re seeking a yes or no answer. It’s especially useful when you want to show respect for the other person’s schedule and confirm they can attend without assuming their availability.

This phrase is suitable in professional settings, including with clients, supervisors, or colleagues. It’s an excellent choice for emails or formal messages where clarity and politeness are key. This synonym is perfect when you’re talking to someone you don’t know well or in situations that require a bit more formality.

Example:

Dear Mr. Thompson,

We're organizing a meeting to discuss the upcoming project, and I'd like to include you in the conversation. We're aiming for next Tuesday at 3 PM. Could you confirm if this time is convenient for you?

Best regards,
Emily

2. Would this time work for you?

This alternative is more informal and straightforward. It still maintains a polite tone but feels a little friendlier. It’s like asking a friend if they can hang out, but still professional enough for workplace conversations.

This phrase is great for emails or messages to colleagues you have a good working relationship with. It’s also suitable for less formal meetings or casual get-togethers. This synonym is less formal, making it a good fit when you’re arranging a quick catch-up or informal meeting.

Email example:

Hi Emily,

I was hoping we could chat about the new design project. How about Friday at 2 PM? Would this time work for you?

Thanks,
Jack

3. Is this time convenient for you?

This option is similar in formality to the original phrase. It’s polite and shows that you care about the other person’s convenience, not just your own schedule.

It fits well in both professional and formal contexts, especially when communicating with clients or higher-ups. This synonym is particularly useful when you’re not sure about the other person’s schedule and want to appear considerate.

Example of use in an email:

Dear Professor Smith,

I'd appreciate an opportunity to discuss my research proposal further. I'm available this Wednesday at 10 AM. Is this time convenient for you?

Warm regards,
Liam

4. Does this time fit into your schedule?

This alternative is direct and polite, focusing on the practical aspect of scheduling. It’s less about whether the time is agreeable and more about whether it literally fits into the other person’s plan.

This phrase is most suitable for professional settings where schedules are tight, such as in a busy office environment. It’s a good synonym for checking availability without assuming flexibility on the part of the recipient. This option is particularly effective when scheduling critical meetings that require participation from key individuals.

How to use it in a message:

Hi Mark,

As we're approaching the project deadline, I'd like to review our progress. Could we meet Thursday at 1 PM? Does this time fit into your schedule?

Best,
Sophia

5. Are you available to meet at this time?

This alternative is straightforward and polite, directly asking about the recipient’s availability. It’s slightly more informal but remains appropriate for most professional situations.

Great for sending a quick email or message to a colleague or team member. It’s a little less formal, making it a nice fit for internal communications or when planning less formal gatherings. This synonym works well when the meeting isn’t overly formal or critical.

Example in an email:

Hey Chris,

We need to go over the budget proposals. How about tomorrow at 11 AM? Are you available to meet at this time?

Cheers,
Tanya

6. Please let me know if this time suits your schedule

This version is quite formal and very polite. It makes it clear you’re flexible and willing to adjust if necessary. It’s much like the original but adds a bit more urgency to getting a reply.

This alternative is best used in professional communications when you’re trying to pin down a meeting time but want to show you’re considerate of the other person’s commitments. It works well in emails to superiors or formal invitations.

Example of use:

Dear Dr. Reynolds,

I am reaching out to schedule our quarterly review. How does Tuesday at 9 AM sound?

Please let me know if this time suits your schedule.

Sincerely,
Jordan

7. Does this time slot work for you?

This question is a bit more informal and direct. It suggests a specific time and asks directly if that time is okay. It’s friendly and polite but with a casual edge.

It’s ideal for internal team communications or when arranging meetings with colleagues you know well. This synonym is good for quick checks on availability without making a big deal about formality.

Example in an email:

Hey Alex,

We're planning a brainstorming session for the new campaign. Thinking of Wednesday at 3 PM. Does this time slot work for you?

Best,
Jamie

8. Are you available at this time?

This one is straightforward, asking simply about the recipient’s availability. It’s both informal and polite, perfect for when you need a quick answer.

This phrase is great for informal meetings or when you’re fairly certain the time will work but just want to double-check. It suits emails to colleagues or informal invitations.

Example in a message:

Hi Katie,

Quick question - Can we meet Thursday at 10 AM? Are you available at this time?

Thanks,
Sean

9. Would [time] work for you?

This alternative is flexible and polite. By inserting a specific time, it makes the question precise and straightforward for the recipient to answer.

This is perfect for proposing a meeting or call with someone, regardless of your relationship. Because it’s specific, it is efficient for both formal and informal contexts. It’s especially useful in emails or texts where you want to get straight to the point.

Example in an email:

Hello Linda,

Hoping we can catch up on the project's details. Would 2 PM on Thursday work for you? Please let me know.

Regards,
Omar

10. Are you available at [time]?

Similar to the previous one, this question is informal yet polite, and adding a specific time suggests you value the recipient’s time and schedule.

It’s well-suited for arranging impromptu meetings or quick catch-ups, whether in a professional or informal setting. This is particularly useful when coordinating multiple schedules.

Example:

Hi Max,

We need to discuss the client feedback. Are you available at 4 PM today?

Cheers,
Ella

11. Please confirm if [time] works for you, or suggest another

This phrase is very polite and opens the door for the recipient to either agree to the proposed time or offer a different one. It’s slightly formal but also shows you’re flexible and willing to accommodate the other person’s schedule.

This alternative is excellent in both professional environments and more casual settings when you want to ensure the meeting time is convenient for everyone involved. It’s perfect for emails where you propose a meeting time but want to be considerate of the other person’s commitments.

Example:

Dear Paula,

I'm writing to schedule our next project update meeting. Please confirm if 10 AM on Wednesday works for you, or suggest another time that's more convenient.

Best wishes,
Nora

12. Can you fit this into your schedule?

This question is informal and direct. By asking in this manner, you show that you know the recipient is busy but hope they can make time for your meeting. It’s a polite way to acknowledge their likely busy schedule while trying to find a mutual time slot.

It’s a good fit for when you’re speaking to someone who has a tight schedule, whether it’s a superior or a busy colleague. This synonym is useful in more informal email or message exchanges where both parties are trying to find the most convenient meeting time.

Email example:

Hey Jordan,

We need to go over the quarterly budget soon. How does Friday afternoon look for you? Can you fit this into your schedule?

Thanks,
Taylor

13. Please confirm whether this time works

This phrase is formal and polite. It directly asks the recipient to confirm the proposed time, showing that you’re waiting for their approval before finalizing the meeting details. It’s clear and to the point.

This is particularly suitable for professional communications, such as with clients or when scheduling formal meetings. The phrase is effective in emails or other written communications where clarity is paramount, and you’re seeking a straightforward confirmation.

Example:

Dear Mr. Wang,

We've scheduled a review meeting for the project next Thursday at 3 PM. Please confirm whether this time works for you.

Sincerely,
Alice

14. Open to other times as well if this doesn’t work for you

This phrase is informal and very polite, indicating that you’re flexible and willing to adjust to the other person’s schedule. It’s a friendly and accommodating way to suggest a meeting time.

It’s a great choice for communicating with colleagues or clients where you need to show flexibility. This alternative is well-suited for more casual settings or when you want to emphasize that you’re open to working around the other person’s availability.

Example in an email:

Hi Beth,

Looking forward to our catch-up regarding the project. I was thinking next Monday at 10 AM, but I’m open to other times as well if this doesn't work for you.

Best,
Greg

Final Thoughts

Choosing the right way to ask about availability shows that you respect the other person’s time and commitments. The 14 alternatives provided in this article range from formal to informal, offering options for every type of situation and relationship. Mixing up your language keeps your communications fresh and engaging. By adapting your approach based on who you’re speaking to and what you’re planning, your invitations and requests will be well-received and effective.