10 Other Ways to Say “Please Keep In Mind”

In the workplace, reminding others of important details is crucial, but saying “please keep in mind” repeatedly can become tiresome. Fortunately, there are many other ways to convey this idea without sounding like a broken record.

This article explores 10 alternatives to this phrase, each suited for different professional scenarios. By incorporating these options, you can communicate more effectively and politely in your emails and conversations.

Is It Professional to Say “Please Keep in Mind”?

Using the phrase “please keep in mind” is indeed considered professional, formal or informal depending on the context, and it is always polite. This phrase is best used when you want to highlight important information without coming off as too demanding.

You can use this phrase with various types of recipients, including colleagues, clients, and even higher-ups, to draw their attention to specific points. It is suitable for emails, reports, and meetings where clarity and emphasis are needed.

Email example:

Dear Team,

As we gear up for the upcoming project launch, please keep in mind that all team members are expected to review the technical guidelines by the end of this week. This will ensure a smooth and efficient launch.

Thank you for your attention to this matter.

Best,
Emily

Let’s now look at the pros and cons of using “please keep in mind.”

Pros:

• It’s polite and respectful, making it suitable for professional settings.
• It emphasizes the importance of the message without being too forceful.
• It can be used in both written and spoken communication.

Cons:

• It might be viewed as too passive in situations where a more direct approach is needed.
• Some recipients might overlook the emphasis intended by the phrase.
• Overuse of the phrase in a single communication can dilute its impact.

While “please keep in mind” is effective, someone might want to use an alternative phrase to avoid repetition or to match the tone more closely with the specific context of the communication. Considering synonyms or alternatives can also help refine the emphasis or the softness of the request based on who is receiving the message and what the intended outcome is.

10 Other Ways to Say “Please Keep In Mind”

When you want to make sure your message sticks but need a fresh way to say it, consider these alternatives:

1. Bear in mind

This phrase is a direct synonym for “please keep in mind” and carries a similar level of formality. It’s equally polite and professional, suitable for use in workplace environments. It emphasizes the importance of not forgetting information or considerations in decision-making.

This alternative fits nicely in emails and presentations where a gentle reminder is needed without sounding too pushy. It’s great for addressing colleagues or clients when you want them to consider specific details without commanding too much authority.

Example:

Dear Tyler,

As we finalize the figures, bear in mind the recent changes in taxation policy that might affect our calculations.

Best regards,
Emma

2. Don’t forget

“Don’t forget” is a more casual yet professional alternative. It’s straightforward and ensures the recipient pays attention to the reminder. This phrase is polite but carries a sense of immediacy.

Use this in less formal emails or messages where familiarity exists between you and the recipient. It works well in reminders about deadlines, meetings, or essential tasks, especially when a friendly nudge is needed.

Email example:

Hey Mark,

Just a quick note, don't forget to send over the monthly report by EOD Friday.

Cheers,
Sophia

3. Please remember

“Please remember” serves as a courteous and formal way to remind someone. It is slightly more direct than “please keep in mind” but maintains a polite tone. This phrase is well-suited for professional contexts where you want to stress the importance of an action or detail.

This alternative is perfect for emails, especially when addressing clients or team members about critical deadlines, procedures, or policies. Its formality makes it suitable for written communication over verbal.

Here’s an example:

Dear Allison,

Please remember to review the project guidelines before our meeting next Wednesday.

Warm regards,
James

4. It’s important to remember

This phrase elevates the importance of the message and is an excellent way to draw attention to specific details. It is both professional and polite, ideal for situations where the reminder plays a crucial role in the success of a project or task.

Opt for this alternative when conveying vital information to team members or clients that could impact project outcomes. Best used in written communications, particularly in emails or project briefs.

Example:

Hello Team,

As we move forward, it's important to remember the client's feedback for the next phase of our designs.

All the best,
Liam

5. Keep in consideration

This alternative is another professional, formal, and polite way of requesting someone’s attention on a matter. It implies that the information should not only be remembered but also factored into decisions or thoughts.

It’s best used in contexts where you are giving advice or sharing insights that require thoughtful consideration. Appropriate for emails, reports, or during meetings, especially with colleagues or stakeholders.

Email sample:

Dear Paula,

Please, keep in consideration the existing guidelines when drafting the new policy document.

Regards,
George

6. Take into account

“Take into account” is a phrase that asks the recipient to consider specific factors or information in their decision-making process. It’s professional, suggesting a deeper level of thought and consideration.

This phrase is particularly effective in settings where detailed analysis or careful planning is required. It’s suitable for communications with team members, management, or clients who are working on complex projects or when discussing strategic decisions.

Here’s an example:

Dear Samantha,

As we outline the budget, please take into account the recent changes in our supply chain costs.

Regards,
Henry

7. Be mindful of

Being “mindful” emphasizes a conscientious consideration of details or actions. It’s professional and polite, suitable for reminding someone to pay careful attention to something without implying they might forget.

This alternative is fitting for interactions requiring tact and sensitivity, such as when providing feedback or discussing potential oversight areas. Ideal for use in emails or conversations with peers or subordinates.

Example:

Dear Julia,

As you prepare the presentation, be mindful of the project's scope to stay on track.

Best,
Carlos

8. Don’t overlook

“Don’t overlook” is a more assertive reminder to not forget the importance or relevance of specific information. While still professional, it conveys a sense of urgency or importance about the mentioned detail or action.

This phrase is well-suited for situations where there’s a risk of missing out on critical details. Great for internal communication, especially emails or meetings, where clarity and caution are needed.

Email example:

Dear Kevin,

In your analysis, don't overlook the impact of seasonal sales trends on the forecast.

Kindly,
Nina

9. Always consider

“Always consider” implies ongoing attention and thoughtfulness towards a particular idea or guideline. It is professional and polite, encouraging continuous consideration.

Suitable for longer-term projects or strategic directions, this phrase works well in formal communication with teams or stakeholders who need to keep broader objectives in mind.

Email sample:

Dear Team,

As we develop our strategies, always consider our core mission and values.

Best wishes,
Oliver

10. Let’s not forget

This phrase creates a sense of collective responsibility and reminder. It’s informal yet can be professional in the right context, serving as a polite nudge to remember crucial points together.

Perfect for team emails or meetings where emphasizing shared goals or considerations is important. It fosters a collaborative environment, reminding everyone involved to stay focused on common objectives.

Here’s an example:

Hi Team,

As we push towards our deadline, let's not forget the feedback we received during the last review.

Thanks,
Elena

Final Thoughts

Choosing the right way to remind colleagues or clients about important information can make a big difference in workplace communication. The 10 alternatives offered here provide a range of options to suit various professional settings and tones. By varying your language, you can keep your messages fresh and engaging, ensuring crucial points are noted without sounding repetitive.