10 Other Ways to Say “Please Forward This Email”

Asking someone to share an email is a common task, but sometimes the phrase “please forward this email” feels too plain or repetitive. It’s important to know different ways to express this request to make your emails more engaging and respectful.

This article lists ten alternative phrases to “please forward this email,” each with its own tone and formality. These alternatives can help you communicate more effectively in both professional and informal settings.

Is It Professional to Say “Please Forward This Email”?

Asking someone to “please forward this email” is considered professional, formal, and polite. This phrase works well in business emails where you need to share information with people who are not in direct contact with you. It’s commonly used in professional settings, including workplaces, educational institutions, and between businesses and clients.

This request is best used when you are sure that the recipients understand the relevance of the information being forwarded and have a relationship with the person or group to whom you’re asking it to be forwarded.

Here is an example of how to use this phrase in an email:

Hi Emily,

I hope this message finds you well. I'm sending you our latest project update, which I believe will be significant for the marketing team's next steps.

Please forward this email to the rest of the team by the end of the day.

Thank you for your assistance.

Best,
Thomas

Pros:

• Clear and direct, leaving little room for misunderstanding.
• Conveys a polite request, maintaining professionalism.
• Effective way of disseminating information quickly to a wider audience.

Cons:

• Assumes the recipient knows the importance of the email and to whom it should be forwarded.
• May not always be followed through, especially if the recipient is busy or forgets.
• Could be viewed as impersonal if overused or used without context.

While “please forward this email” is straightforward and widely understood, someone might want to consider an alternative phrase to tailor the request more specifically to the situation or to the recipients.

10 Other Ways to Say “Please Forward This Email”

Looking for a fresh way to ask someone to share an email? Here are ten polite alternatives that could fit various professional and informal situations.

1. Could you please forward this email to…

This alternative is a direct and polite way to ask. It is slightly more formal than the original phrase due to the inclusion of “please” and “could you.”

This phrase is best suited for professional environments where you have a familiar but respectful relationship with the recipient. It’s perfect for emails containing information needed by specific team members or departments.

Here’s a sample use in an email:

Hi Alex,

We've updated our project timeline. 

Could you please forward this email to the project team?

Thanks,
Jamie

2. Feel free to forward this email

This option is more informal and gives the recipient the choice to forward the email or not. It implies that the information is not confidential and can be shared freely.

This alternative is better for situations where you want to spread information widely, such as company updates or community announcements. It works well in less formal emails and with recipients you have an open, collaborative relationship with.

Example email:

Hello Team,

Here's the latest update on our community project.

Feel free to forward this email to interested stakeholders.

Best,
Morgan

3. I’d appreciate it if you could forward this email to…

This phrase is both polite and formal. It adds a level of gratitude, making it suitable for requests where you’re asking someone to perform a task that benefits you or your team.

It’s perfect for professional emails where you’re reaching out to a contact who can help disseminate essential information to a specific group or individual.

Below is an example:

Hi Casey,

Enclosed is the report on market trends for Q2.

I'd appreciate it if you could forward this email to the analysis team.

Many thanks,
Riley

4. Would you mind forwarding this email to…

This alternative is both polite and formal, with a touch of softness, making the request seem less demanding. It’s a good fit for professional settings where you are making a request that requires a bit more effort from the recipient, like forwarding to a higher management level or to clients. The wording indicates consideration for the recipient’s willingness or readiness to help.

For example:

Hi Jordan,

Here is the finalized proposal for the grant application.

Would you mind forwarding this email to the board for review?

Thank you,
Leslie

5. It would be helpful if you could forward this email to…

This phrasing is polite and implies that forwarding the email would benefit the sender. It’s a courteous way to request help and is appropriate for professional contexts, especially when you are relying on someone else’s cooperation to complete a task or to share vital information with a third party.

We recommend using it like this:

Hello Spencer,

Attached is our latest policy revision document.

It would be helpful if you could forward this email to the legal department.

Kind regards,
Pat

6. I would be grateful if you could forward this email to…

This alternative expresses a high level of gratitude and is both formal and polite. It’s an excellent choice for situations where forwarding the email plays a critical role in your work or a project’s success.

It works best in environments where the favor you’re asking is significant, like forwarding sensitive or critical information to higher-ups or external partners.

Sample email:

Dear Taylor,

Please find attached the latest version of the budget spreadsheet.

I would be grateful if you could forward this email to the finance committee.

Best wishes,
Alexis

7. Could I ask you to forward this email to…

This phrase is a gentle, polite way of making a request. It has a level of formality that makes it appropriate for professional settings yet is soft enough not to come off as demanding.

It’s well-suited for situations where you’re asking for a favor that might require the recipient to take extra steps, like adding a personal note before forwarding.

Here’s how one might use it:

Hi Robin,

Attached is the client feedback report for this quarter.

Could I ask you to forward this email to the customer service team?

Thanks a lot,
Sam

8. I would appreciate it if you could send this email to…

This alternative is very polite and formal, similar to other phrases that express gratitude. It’s fitting for professional emails where the request carries importance, such as forwarding critical updates or documents.

This phrase assumes some previous engagement or assistance from the recipient, making it particularly effective for follow-up requests.

A sample message:

Hi Frankie,

For your review, please find the project outline attached.

I would appreciate it if you could send this email to your planning team.

Warm regards,
Quinn

9. Please send this along

This phrase is straightforward and more informal. However, it still maintains a level of politeness. It’s an effective alternative for both professional and casual contexts, particularly when the information needs to be passed quickly or to a broad audience without much concern for the formalities of hierarchy or chain of command.

As an example:

Hi Skylar,

Here’s the event flyer for Friday.

Please send this along to the team and anyone else interested in attending.

Cheers,
Jordan

10. Feel free to share this email

This option is informal and gives the recipient autonomy over the decision to forward the email. It suggests that the email’s content is not sensitive and can be shared widely.

This phrasing is fantastic for messages meant for broad dissemination like newsletters, general updates, or invitations. It’s suitable for less formal emails and corresponds well with correspondents with whom you share a mutual understanding, such as team members or community group members.

Example:

Hey everyone,

I’ve compiled some interesting articles on digital marketing trends for this month.

Feel free to share this email with peers who might find it useful.

All the best,
Mia

Final Thoughts

Choosing the right way to ask someone to share an email can influence how your request is received and acted upon. Having a variety of phrases at your disposal allows for flexibility in tone and formality, suited to different audiences and situations. It’s not just about being polite; it’s about being clear, considerate, and effective in your communication. By using these alternatives thoughtfully, you can improve your email etiquette and ensure your messages reach the right people.