10 Professional Synonyms for “Just to Confirm”

Sometimes, you need to recheck information but want to avoid sounding repetitive or unsure.

This article lists ten professional alternatives to the phrase “just to confirm” that can help you communicate effectively in a work environment. Each alternative is outlined with examples and scenarios where they might be more suitable, ensuring your message is both polite and understood.

Is It Professional to Say “Just to Confirm”?

The phrase “just to confirm” is typically considered polite, formal, and professional enough for most business communications. It’s a way of double-checking information or making sure that all parties involved are on the same page.

This phrase is suitable for use in various situations, whether you’re dealing with clients, coworkers, or superiors. It works well in emails, letters, and even verbal communications.

Here’s an example:

Dear Emily,

Just to confirm, our meeting is scheduled for 10 a.m. on Thursday, correct? Looking forward to discussing the new project plans with you.

Best regards,
Michael

Let’s discuss some of the pros and cons of using this phrase:

Pros:

• Clarifies and confirms information politely.
• Prevents miscommunication by verifying details.
• Shows your attention to detail and concern for accuracy.

Cons:

• Can be perceived as overly cautious if overused.
• May imply a lack of confidence in the information previously received.
• Could be seen as redundant if the information has already been confirmed.

Sometimes, someone might want to choose an alternative phrase instead of “just to confirm.” This could be because they want to sound more casual or creative, or perhaps to avoid repeating the same phrase too often.

10 Other Ways to Say “Just to Confirm”

Looking for a way to clarify information in a professional setting without repeating “just to confirm”? Here are ten alternatives that convey the same message with a fresh twist.

1. To ensure clarity

This alternative is a bit more formal and emphasizes the importance of clear understanding. It suggests a proactive approach to avoiding possible confusion. This phrase can be beneficial in professional settings where precise information is crucial, such as in contracts or project plans. It’s particularly suitable for emails, reports, and written communication where clarity is paramount.

We recommend this alternative when clarity is critical—whether you’re corresponding with team members, clients, or stakeholders. It’s most effective in written formats where the tone can be carefully considered.

Email sample:

Dear Tom,

To ensure clarity, could you please confirm the time for our Friday meeting?

Best regards,
Sarah

2. For confirmation purposes

This phrase is quite professional and direct, serving as a polite way to request confirmation without implying any confusion. It’s especially well-suited for situations where formal acknowledgment is needed for record-keeping or procedural reasons. This synonym suggests action and response, making it ideal for emails requiring a clear and straightforward reply.

For confirmation purposes, we recommend this expression when dealing with formal agreements, scheduled meetings, or any scenario where an official confirmation is necessary. It’s excellent for emails and memos within a corporate environment.

Email example:

Dear Maria,

For confirmation purposes, I'd like to reiterate our deadline for the project is next Wednesday.

Best,
Jack

3. Double-checking for accuracy

This alternative leans towards being informal yet remains professional, making it a good fit for internal communications. It conveys diligence and a commitment to accuracy. Using this phrase can demonstrate attention to detail and an awareness of the importance of precision. It’s most appropriate in a working environment that values thoroughness and accuracy.

When accuracy is a priority, and you’re working closely with colleagues or teams, this expression can help ensure everyone’s on the same page. It’s best used in emails, messages, or during meetings where clarification is necessary.

Here’s an example:

Hi Team,

Just double-checking for accuracy, have we completed all steps on the project checklist?

Cheers,
Linda

4. To verify the details

This phrase is straightforward and professional, ideal for situations requiring confirmation of specific details. It implies a careful review process and is suitable for use in both formal and semi-formal settings. This alternative is effective in emails, proposals, and when communicating with clients or suppliers to ensure all details are correct.

We recommend this alternative in scenarios where specifics need to be confirmed, such as event planning, project details, or contract terms. It works well with recipients who appreciate directness and detail-oriented communication.

Example:

Dear Karen,

To verify the details, could you confirm the number of attendees for the workshop?

Kind regards,
Steve

5. Making sure we’re aligned

This expression is professional yet conveys a collaborative tone, making it great for teamwork and cooperative projects. It implies a desire for consensus and mutual understanding, which is crucial in collaborative settings. This alternative is versatile, fitting for email communications, meetings, and project updates where team alignment is the goal.

When the focus is on teamwork and collaborative decision-making, this phrase can foster a sense of unity and shared purpose. It’s ideally used with colleagues and team members in a variety of mediums, including emails and team meetings.

Email sample:

Hello Everyone,

Making sure we're aligned, are we all in agreement on the project timeline?

Best,
Diane

6. To reaffirm our understanding

This option is slightly more formal and emphasizes the notion of mutual agreement and understanding. It’s particularly useful in professional settings where confirming a shared understanding of terms, goals, or objectives is essential. This phrase suggests a deep level of engagement and attentiveness to the needs and expectations of all parties involved.

Suitable for formal communications, negotiations, and agreements, we recommend this phrase when clarity and mutual consensus are critical. It’s most effective in written correspondence, such as emails or formal letters, with clients, stakeholders, or partners.

Here’s an example:

Dear James,

To reaffirm our understanding, we will proceed with the marketing strategy as discussed in our last meeting.

Warm regards,
Sophia

7. Seeking assurance

“Seeking assurance” implies a need for confidence or certainty regarding specific information or a situation. This alternative is professional and can be seen as a more passive way of asking for confirmation, which might be particularly useful in sensitive situations. It’s well-suited for communications where you want to appear respectful and not overly assertive, such as in delicate negotiations or when dealing with clients.

It is better suited in scenarios where maintaining a respectful and considerate tone is essential. This phrase works well in emails, letters, or conversations with clients, superiors, or in any professional context where a softer approach is favorable.

Email example:

Dear Rebecca,

Seeking assurance, have all the documents been submitted to the board for review?

Regards,
Oliver

8. Confirming our arrangement

This phrase is professional and direct, making it perfect for finalizing plans or agreements. It reinforces the idea of mutually agreed-upon arrangements, providing a solid basis for moving forward. This alternative is particularly effective for concluding discussions, confirming plans, or securing commitments. It’s suitable for formal and semi-formal communications alike, offering a clear, decisive way to ensure all parties are in agreement.

This synonym is especially useful when you need to solidify arrangements or agreements with team members, clients, or partners. It serves well in emails, formal letters, and discussions where confirmation of plans or agreements is necessary.

Example:

Dear Henry,

Confirming our arrangement, we will meet at the client's office at 3 PM tomorrow.

Best wishes,
Laura

9. To validate our agreement

This alternative is distinctly formal and emphasizes the legal or official aspect of an agreement. This phrase is particularly fitting for professional settings where the terms of an agreement need to be acknowledged or reconfirmed.

It is particularly recommended in contexts where clarity about agreements or terms is essential, such as in contracts, formal partnerships, or when confirming the details of a negotiation. This alternative is most effective in written form, such as in emails or official documents addressed to clients, partners, or legal entities.

Here’s an example:

Dear Claudia,

To validate our agreement, please send the signed contract by the end of this week.

Sincerely,
Geoff

10. Ensuring no misunderstandings

This phrase is professional and conveys attentiveness to clear communication, aiming to prevent any potential confusion or miscommunication.

This expression is best suited for communications where the risk of misinterpretation exists, such as instructions for projects, guidelines, or when relaying critical feedback. It’s applicable in both written and verbal communications, such as emails, meetings, or reports, especially with colleagues, clients, or other stakeholders.

Email sample:

Dear team,

Ensuring no misunderstandings, the deadline for submitting your reports is next Friday.

Kind regards,
Fiona

Final Thoughts

Finding the right way to confirm details professionally can improve communication and prevent misunderstandings at work. Each alternative to “just to confirm” offers a slightly different tone, making your messages more effective for various situations. By choosing the best fit for your needs, you can ensure clarity and keep your emails and conversations polite and professional.