10 Other Ways to Say “Join Us”

In a professional setting, inviting colleagues to meetings or events requires using the right words. “Join us” is a common phrase, but sometimes you need alternatives to fit the tone of your message better.

This article offers ten different ways to invite someone professionally without being overly formal. Each alternative is explained to help you choose the best option for your specific situation.

Is It Formal to Say “Join Us”?

Typically, the phrase “join us” straddles the line between formal and informal, leaning towards a more casual tone. However, it maintains a level of professionalism and politeness, making it suitable for a variety of situations. “Join us” can be used effectively in invitations to events, meetings, or gatherings, where you want to convey a welcoming and inclusive attitude.

This phrase works well with all types of recipients, including co-workers, friends, acquaintances, or family, depending on the tone of the message. It’s versatile enough to be used in emails, flyers, or oral invitations.

Email example:

Greetings Team,

We are excited to announce the upcoming quarterly meeting, where we'll discuss our achievements and plans for the coming months.

We would love for you to join us next Friday at 10 AM in the main conference room.

Looking forward to your participation.

Best,
Alex

Pros:

• Inclusive and welcoming
• Versatile for various types of communication
• Conveys a friendly tone

Cons:

• May be too casual for very formal events
• Could be vague without specifying the event or context

While “join us” is suitable for many situations, someone might want to use an alternative phrase to better match the level of formality of the event or to be more specific about the nature of the invitation.

10 Other Ways to Say “Join Us”

Here are ten alternatives to “join us” that fit well in a professional environment:

1. Be part of our team

This alternative emphasizes a sense of belonging and team unity compared to “join us.” It suggests not only attending an event but becoming a member of a group with a shared goal. This phrase is more informal and fosters a friendly atmosphere, making it ideal for team-building events or projects where collaboration is key.

We recommend using this phrase in emails or messages when inviting colleagues to participate in internal projects or team-building activities. It’s best suited for environments where fostering a team spirit is the goal.

Email example:

Greetings Team,

We're excited about the upcoming project and believe you have a lot to offer. We'd love for you to be part of our team.

Best regards,
Chris

2. Attend our meeting

This phrase is a straightforward, professional alternative. It specifically invites someone to a meeting, making it a good choice for formal and structured events. It lacks the casual tone of “join us” but makes up for it in clarity and formality.

This alternative is most appropriate for professional emails where you’re inviting someone to a scheduled meeting. It’s clear, direct, and ensures there’s no confusion about the type of event.

Email example:

Hello Team,

We have scheduled a crucial strategy meeting for next week. We hope you can attend our meeting.

Best,
Jordan

3. Participate in the event

“Participate in the event” shifts the emphasis towards active involvement rather than just attending. This alternative is slightly more formal and suggests a more engaging experience for the attendee.

This phrase is ideal for events where interaction and active participation are expected, such as workshops or conferences. It suggests that attendees will contribute to the event rather than just being present.

Email example:

Dear Colleagues,

As we approach our annual research conference, your active engagement is crucial. We invite you to participate in the event.

Kindly,
Alexa

4. Be our guest

“Be our guest” offers a welcoming, polite tone, suggesting that the invitee will be taken care of or treated special at the event. It’s less formal than “join us,” and adds a touch of hospitality.

This alternative works well for events where you want to emphasize the importance of the guest’s presence, such as a client appreciation dinner or an open house. It conveys warmth and welcome.

Email example:

Dear Valued Clients,

To thank you for your continued support, we'd be honored if you would be our guest at our appreciation dinner.

Warmest regards,
Elena

5. Sign up for the workshop

“Sign up for the workshop” is a professional, functional phrase that clearly communicates the action expected from the recipient. It is ideal for events requiring registration or an RSVP.

Use this phrase when organizing workshops, seminars, or any event where prior registration is necessary. It’s direct and encourages prompt action from the recipient.

Email example:

Hello Team,

To enhance our skills, we've organized a leadership workshop. Please sign up for the workshop at your earliest convenience.

Thank you,
Mia

6. Collaborate with us

This option emphasizes teamwork and partnership, presenting a more informal and inviting tone. It’s ideal for projects or initiatives where active input and cooperation from participants are highly valued.

“Collaborate with us” is perfect for emails targeting colleagues or external partners for joint ventures, projects, or brainstorming sessions where collective effort is essential.

Email example:

Dear Partners,

We are approaching a new phase in our project and would treasure your expertise and input. We invite you to collaborate with us.

Best wishes,
Olivia

7. Contribute to our project

This phrase is similar to “collaborate with us,” but puts more emphasis on contributing specific value or expertise. It’s more professional and suitable for situations where you’re seeking specialized input.

It is best used when inviting someone with particular expertise to add value to a project. This phrase clarifies that their contribution is not just appreciated but necessary.

Email example:

Dear Dr. Smith,

Your research in renewable energy aligns perfectly with our goals. We sincerely hope you can contribute to our project.

Kind regards,
Liam

8. Get involved in the initiative

This alternative suggests active and meaningful participation and is slightly more formal. It communicates the idea of joining a cause or initiative that requires a dedicated commitment.

It’s well-suited for invitations to participate in long-term projects, campaigns, or any initiative where ongoing involvement is required. This phrase appeals to the recipient’s sense of engagement and responsibility.

Email example:

Dear Team,

As we launch our community outreach program, your involvement is key to our success. Please get involved in the initiative.

Sincerely,
Sophia

9. Meet with us

This is a more formal alternative, ideal for professional settings. It implies a face-to-face interaction, making it suitable for discussions, negotiations, or brainstorming sessions.

“Meet with us” is best for occasions when you’re inviting someone for a specific purpose, such as a meeting or a consultation. It conveys a professional tone and suggests a structured, purpose-driven gathering.

Email example:

Dear James,

We're at a crucial decision-making point and would value your insight. Could you meet with us this Thursday?

Regards,
Victoria

10. Share your insights

This phrase invites someone to share their knowledge or perspective, emphasizing the value of their input. It’s more informal, creating an atmosphere of open dialogue and mutual respect.

“Share your insights” is well-suited for discussions, workshops, or meetings where feedback, ideas, or expertise are sought. It’s particularly effective when the invitee’s experience or perspective is highly regarded.

Email example:

Hi Team,

As we work on improving our client service framework, your experiences are invaluable. We would appreciate if you could share your insights at our next team meeting.

Cheers,
Nate

Final Thoughts

Choosing the right way to invite someone to an event or meeting in a professional setting can shape how your message is received. The ten alternatives provided offer a range of tones, from more formal to friendly, ensuring you can find a fit for any situation. Selecting the proper phrase can help make your invitations clearer and more appealing.