10 Synonyms for “Please Be Reminded”

The phrase “Please be reminded” is common but might seem too formal or stern in some situations. Knowing how to effectively replace this phrase with more approachable alternatives can enhance your messages.

This article explores various replacements that keep your communications both professional and polite.

Is It Polite to Say “Please Be Reminded”?

The phrase “Please be reminded” is considered professional, formal, and generally polite. It is often used in formal settings where someone is being tactfully prompted to remember specific duties or obligations.

This phrasing is suitable for professional emails, formal letters, or during official meetings. It is best used with recipients such as colleagues, clients, or when a certain level of formality is required in communication.

Here’s an example:

Hello Margaret,

Please be reminded of the upcoming budget review meeting on Thursday, March 12 at 10 AM. Your presence is crucial as we discuss the department's allocations.

Looking forward to seeing you there.

Best regards,
Thomas Reynolds

Pros:

• Communicates urgency or importance effectively.
• Maintains a professional tone in formal communications.
• Provides a clear reminder without being too direct or aggressive.

Cons:

• Can be perceived as unnecessarily formal or stern in casual settings.
• May imply negligence or forgetfulness on the recipient’s part.
• Could be considered redundant in contexts where reminders are frequent.

Despite its usefulness, one might consider an alternative phrase to “please be reminded” in situations where a less formal approach is appropriate or if the tone may seem too harsh.

10 Other Ways to Say “Please Be Reminded”

Here are ten common alternatives to “Please Be Reminded” that you can use in a professional workplace setting:

1. Kindly remember

This alternative carries a similar formality level to “please be reminded”, yet it sounds slightly softer. It directly appeals to the recipient’s sense of responsibility in a gentle manner.

We recommend using “Kindly remember” in both written and verbal professional communications, especially when addressing colleagues or partners in a friendly yet formal tone. It works well in emails and memos where a polite nudge is necessary.

Example:

Hello Peter,

Kindly remember to submit your report by end of day Friday.

Thank you,
Laura

2. Just a reminder

“Just a reminder” is a more informal synonym that still maintains professionalism. It’s lighter in tone and is useful in maintaining a friendly rapport.

This phrase is better suited for internal communications within a team or with colleagues who you have an established relationship with. It fits well in emails and quick messages where you want to remind someone without appearing too stern.

Example:

Hello Alex,

Just a reminder that we have a meeting scheduled for 3 PM today.

Best,
Janet

3. Please recall

The message conveyed by “Please recall” is quite formal and direct, making it a fitting substitute for “please be reminded”. It encourages the receiver to bring something back to mind actively.

“Please recall” is particularly useful in professional settings where background information or prior discussions need to be revisited for clarity. This phrase works well in emails, especially when a matter needs reaffirmation.

Example:

Dear Allison,

Please recall our earlier discussion on project deadlines.

Regards,
Tom

4. Don’t forget

This alternative is slightly less formal but still suitable in professional contexts. “Don’t forget” is direct and succinct, making it perfect for brief reminders.

We recommend using “Don’t forget” in less formal emails or quick communications where brevity is key. It is best suited with coworkers or in less formal meetings.

Example:

Hi Claire,

Don't forget to lock the files before leaving today.

Thanks,
Frank

5. A friendly reminder

“A friendly reminder” mixes informality with politeness. It softens the reminder, making it seem more like a helpful nudge rather than a command.

This alternative is ideal for use in internal communications where tone can be more casual. It is effective in emails, especially in maintaining a light, supportive office atmosphere.

Example:

Hello Team,

A friendly reminder to clean up your work stations this Friday.

Cheers,
Samantha

6. As a reminder

“As a reminder” is a neutral, professional way to reintroduce information or duties that might have been overlooked. It has a formal but approachable tone.

This phrase works well in both formal and informal settings, depending on the context of the message or the relationship with the correspondent. It fits naturally into emails and presentations where prior points need to be emphasized.

Example:

Dear Mark,

As a reminder, please prepare the client report by next Wednesday.

Sincerely,
Diane

7. Please keep in mind

“Please keep in mind” is a polite and effective alternative that suggests consideration rather than obligation. It implies that the information is significant and should be given due attention.

This phrase is suitable for detailed discussions or instructions where you want the recipient to think carefully about certain aspects. It is especially effective in emails and formal documents.

Example:

Hi Emily,

Please keep in mind that the budgets need approval before purchasing.

Best,
Roger

8. I’d like to remind you

“I’d like to remind you” personalizes the reminder, making it direct yet cordial. It is formal enough for most professional interactions

This expression is recommended in situations where you have direct authority or a close professional relationship with the recipient. It works effectively in emails where most formal reminders are warranted.

Example:

Hello Stephen,

I'd like to remind you that your team's performance reviews are due next Friday.

Thank you,
Elizabeth

9. Remember to

“Remember to” is a concise alternative that is both polite and formal. It serves as a quick cue to prompt specific action or recall.

Best used in instructions or when listing items that need attention, this phrase is effective in emails, task lists, or during meetings. It is particularly useful when addressing subordinates or colleagues in a professional manner.

Example:

Hello Carlos,

Remember to check the inventory before our shift ends.

Regards,
Lisa

10. Note that

“Note that” is practical and straightforward, making it ideal for drawing attention to important details or changes.

This alternative works well in formal reports, official announcements, or within professional emails. It is especially valuable when you want to highlight critical information that requires careful consideration or action.

Example:

Dear Rebecca,

Note that the venue for the workshop has changed to Conference Room B.

Thank you,
Jeremy

Final Thoughts

Choosing the right words in your professional emails can impact how your message is received. By using alternatives to the phrase “Please be reminded,” you can tailor your tone to better suit your relationship with coworkers and the formality of the situation.