12 Polite Ways to Say “Please Be On Time”

Being on time is important in many situations, from work meetings to social events. But sometimes, we need to remind others to be punctual without sounding rude or demanding.

This article offers 12 polite and effective ways to ask people to be on time. Each alternative is explained with examples and suggestions on when and how to use them.

Is It Polite to Say “Please Be On Time”?

Asking someone to “please be on time” can be seen as polite, professional, and formal or semi-formal depending on the context and how the phrase is delivered. This request respects both your time and the other person’s ability to manage their schedule effectively. It’s suitable for a variety of situations, particularly when punctuality is crucial, such as business meetings, interviews, events, or gatherings.

You can use this phrase with colleagues, clients, friends, or family, making it versatile. The best communication channels for this request are through emails, text messages, or in-person conversations, where tone and intent can be clearly conveyed.

Here’s an example:

Hello Mark,

Just a gentle reminder about our meeting scheduled for tomorrow at 10 a.m. Please be on time as we have a tight agenda to get through.

Looking forward to our discussion.


Now, let’s examine the pros and cons of using “please be on time.”


  • Encourages punctuality and respect for each other’s time.
  • Clear and straight to the point.
  • Conveys the importance of the timing for the event/meeting.


  • May be perceived as too direct or authoritative in some cultural contexts or personal relationships.
  • Could potentially strain relationships if the recipient is sensitive to direct requests.

While “please be on time” is direct and generally polite, some might want to use an alternative phrase. This could be due to a desire to soften the request further or to suit different social contexts and relationships better. Looking for synonyms or gentler alternatives can help avoid misunderstandings and keep the tone friendly and cooperative.

12 Other Ways to Say “Please Be On Time”

Looking for different ways to request punctuality? Here are 12 polite alternatives to directly saying “Please be on time.”

  1. Please be punctual
  2. Please plan to be on time
  3. Please aim to arrive on time
  4. Please don’t be late
  5. We respectfully ask that you be on time
  6. Please respect the start time
  7. Be there at the scheduled time, please
  8. Your punctuality is appreciated
  9. Your timely arrival is appreciated
  10. Prompt arrival is appreciated
  11. We value your punctuality
  12. Let me know if you anticipate any delay

1. Please be punctual

This alternative is very close to the original phrase in terms of clarity and directness, maintaining a strong sense of formality and politeness. It emphasizes the importance of arriving on time without being too demanding, making it a great option for professional settings like business meetings or job interviews.

This phrase is particularly suited for emails or official notices where the time of the event is critical. It’s useful with colleagues, clients, or any professional contacts. In terms of communication, emails or official letters are perfect mediums for this phrase.

Here’s a sample message:

Hello Team,

Please be reminded of our monthly meeting happening tomorrow at 9:00 AM. Please be punctual as we have a full agenda to cover.

Thank you,

2. Please plan to be on time

This synonym for asking someone to be on time sounds a bit softer and suggests that some planning or effort should go into arriving on time. It’s slightly less formal but remains polite and courteous, ideal for situations where you want to imply flexibility or understanding, such as informal meetings or gatherings.

Best used when addressing individuals who might have variable schedules or when the meeting time might require some juggling of commitments. It feels less demanding and more understanding, suitable for emails to friends or less formal colleague gatherings.

Email example:

Hi All,

Looking forward to our book club gathering this Saturday. Please plan to be on time so we can get started with the discussion promptly.

See you then,

3. Please aim to arrive on time

This alternative phrase implies an effort to be timely and gives a certain lightness to the request. It’s informal yet polite, creating an atmosphere of cooperation rather than command. This makes it perfect for social gatherings, low-key meetings, or when coordinating with friends or family.

It works well in messages where there’s an understanding that circumstances can be unpredictable, but making an effort is still appreciated. Ideal for use in casual emails, text messages, or verbal reminders, especially with peers or in situations that are not strictly business-oriented.

Here’s a sample email:

Hey Team,

Just a heads-up about our planning meeting next Wednesday. Please aim to arrive on time so we can dive straight into the agenda.


4. Please don’t be late

This phrase is a direct request that puts emphasis on the negative consequence of being late rather than the positive aspect of being on time. It’s informal and can come across as slightly more urgent or serious than simply asking someone to be punctual. It suits scenarios where timeliness is critical, such as rehearsals, sports practices, or group work sessions.

Ideal for situations that have faced issues with lateness before or when talking to close colleagues, friends, or team members. Text messages or verbal conversations are suitable mediums for this message.

Here’s an example:

Hi Julia,

Reminder: Our project deadline review is at 10 AM sharp tomorrow. Please don't be late.


5. We respectfully ask that you be on time

This version is formal and very polite, adding a layer of respect to the request. It is perfectly suited for formal invitations, high-profile meetings, or when addressing senior management or clients. This choice communicates high expectations while also showing respect to the recipient’s status or position.

It is well-suited for formal email communications, especially in corporate environments or for events where decorum is key. It indicates a mutual respect that elevates the conversation.

Sample message:

Dear Shareholders,

We are looking forward to discussing the quarterly results with you. We respectfully ask that you be on time to facilitate a smooth flow of our meeting.

Kind Regards,

6. Please respect the start time

This request is firm but polite, emphasizing the importance of respecting the scheduled start time. It’s a professional phrase, suitable for business contexts or any situation where adherence to a schedule is crucial, such as seminars, workshops, or team meetings.

This phrase is best used in written communication or emails sent to participants ahead of time, reminding them of the importance of starting as scheduled. It indicates that the schedule is carefully planned.


Dear Participants,

As we prepare for the upcoming workshop, we kindly ask everyone to please respect the start time to ensure a timely beginning for all sessions involved.

Thank you for your cooperation,

7. Be there at the scheduled time, please

This straightforward phrase is informal yet polite, and directly communicates the expectation without any fluff. It’s great for casual meetings, group activities, or any event where a specific start time has been set.

It is suitable for text messages or informal emails, particularly when the group is familiar with each other, such as friends or close colleagues planning a meet-up or a team activity.


Hey Crew,

Quick reminder about our hike this weekend. Be there at the scheduled time, please, so we can get an early start and beat the crowd.


8. Your punctuality is appreciated

This phrase is a polite and formal way of recognizing and valuing someone’s effort to be on time. It serves as both a reminder and a pre-thank you, making it perfect for events where timeliness is especially valued, like interviews, meetings, or formal gatherings.

This phrase fits well in emails or formal invitations. It’s especially effective when you want to remind someone of an upcoming event or meeting in a way that feels less like a command and more like a polite request.

Here’s how you might use it in an email:

Dear Dr. Smith,

We are looking forward to your lecture tomorrow. Your punctuality is appreciated, as we have a tight schedule with several sessions planned.

Warm regards,
The Conference Team

9. Your timely arrival is appreciated

This alternative, similar to the previous, is both formal and polite. It subtly implies that being on time is beneficial to all involved without sounding too demanding. It’s great for formal events, workshops, large meetings, or when addressing individuals who value professionalism.

This phrase is suitable for communication channels like emails or formal letters, particularly when addressing guests, speakers, or attendees of a professional or formal gathering.

Email example:

Dear Workshop Participants,

We are eagerly anticipating your input and discussions at tomorrow’s session. Your timely arrival is appreciated to ensure a smooth progression through the day's agenda.


10. Prompt arrival is appreciated

This option is similar to the previous phrases but leans more towards a mix of formality and politeness. It’s general enough to be used in a wide array of situations where you wish to stress the importance of starting on time without sounding too strict.

This phrase is best used in emails or notices related to events, meetings, or any situation that requires adherence to a schedule, particularly in a professional context.

Here’s a sample email:

To All Staff,

Please remember that our training day starts promptly at 9 am tomorrow. Prompt arrival is appreciated to ensure we can begin as planned and make the most of our time together.

Thank you,

11. We value your punctuality

This phrase expresses gratitude and appreciation for timeliness in a formal and polite manner. It’s an indirect request that reinforces the importance of being on time. It is well-suited for settings where punctuality reflects respect and professionalism, such as business meetings or formal events.

It’s particularly effective in communications like emails or formal letters where the tone is important to convey respect and appreciation for the recipient’s efforts.

An email example:

Hello Colleagues,

Ahead of tomorrow’s all-hands meeting, we wish to remind you of the 10 a.m. start time. We value your punctuality and look forward to a productive session.

Management Team

12. Let me know if you anticipate any delay

This phrase is both informal and polite, conveying a flexible and understanding approach towards timing. It suggests that while being on time is preferred, there is room for adjustments if necessary. This makes it ideal for casual meetings, friendly gatherings, or any situation where there is a level of understanding and flexibility regarding time.

This alternative works well in text messages, emails, or even verbal communication, especially when you want to maintain a friendly, accommodating atmosphere.

Consider this email example:

Hi Team,

Just a reminder about our project catch-up tomorrow at 3 p.m. Let me know if you anticipate any delay, so we can adjust the schedule accordingly.


Final Thoughts

Choosing the right way to ask someone to be on time can make a big difference in how your message is received. With the 12 polite alternatives provided, you have a variety of options to match the tone, formality, and situation. Using these suggestions, you can encourage punctuality in a respectful and understanding manner.

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