How to End an Email Professionally (With Examples)

How you end an email can leave a lasting impression on the reader, whether it’s a potential employer or a current colleague.

This article provides specific examples of how to close your emails in various situations, from applying for a job to accepting a job offer.

How to End an Email

Ending an email in a professional or casual manner can greatly impact the impression you leave on the recipient. It’s an important part of your email that should not be overlooked.

Professional Email Closing Examples

Choosing the right words to end a professional email can communicate respect and leave a positive impression. Here are some examples:

  • Best regards,
  • Sincerely,
  • Kind regards,
  • Thank you,
  • With appreciation,
  • Best,
  • Respectfully,

Casual Email Closing Examples

For less formal emails, such as those to friends or family, a casual sign-off can be more appropriate. Here are a few casual ways to end an email:

  • Cheers,
  • Best wishes,
  • Take care,
  • See you soon,
  • Thanks,
  • Warmly,
  • Talk soon,

Tips for Closing Emails Professionally

Ending an email professionally is crucial for making a good impression and maintaining a professional tone. Here are some tips to ensure your email closings are effective.

Remember Your Closing Line

Your closing line should match the tone of your email and the relationship you have with the recipient. Make it polite, concise, and relevant to your interaction.

Share Your Contact Information

Including your contact information as part of your email sign-off is a professional practice. It makes it easy for recipients to reach out to you through alternative means if needed.

Avoid Unprofessional Sign-Offs

Using an unprofessional sign-off can undermine the professionalism of your email. It’s important to choose words that reflect respect and professionalism. Avoid these common mistakes:

  • Laters,
  • XOXO,
  • Yours truly (in most business contexts),
  • Peace,
  • Love,

Examples of How to End an Email

Here are some examples to help you end your emails appropriately for different situations.

1. When Applying for a Job

It’s important to project professionalism and enthusiasm when applying for a job. Below is a brief example:

Dear Hiring Manager,

I am very excited about the opportunity to apply for the Graphic Designer position with your company. Attached, please find my resume and portfolio for your review.

I look forward to the possibility of discussing this exciting opportunity with you. Thank you for considering my application.

Best regards,
Emily Thompson

2. After a Phone Screening

Sending a follow-up email after a phone screening shows your interest and professionalism. Here’s a short example:

Dear Mr. Anderson,

Thank you for taking the time to discuss the Sales Representative position with me today. I enjoyed learning more about the team and the role, and I'm even more enthusiastic about the opportunity to contribute to your company.

Please feel free to reach out if you need any more information from me.

Warm regards,
Laura Kim

3. When Responding to a Meeting Request

Responding to a meeting request requires clear communication and politeness. View an example below:

Dear Ms. Carter,

Thank you for your email. I am available to meet at the proposed time and look forward to discussing the project details further with you and the team.

Tom Rivera

4. After Completing an Interview

A thank-you email after an interview reinforces your interest in the position and leaves a positive impression. Here’s what it can look like:

Dear Interview Team,

Thank you for taking the time to meet with me today. It was a pleasure to learn more about the innovative work being done at your company, and I am extremely excited about the possibility of contributing to the team.

I am looking forward to your feedback.

Best wishes,
Nina Patel

5. When Accepting a Job Offer

Accepting a job offer through email should succinctly acknowledge the offer and express your gratitude. Here is a simple example:

Dear Mr. Davidson,

I am delighted to formally accept the offer for the position of Marketing Coordinator with XYZ Corporation. Thank you for the opportunity, and I am eager to contribute to the team and start making a positive impact.

I look forward to the next steps in the process.

Warmest regards,
Oliver Smith

Final Thoughts

Ending an email in the right way is crucial. It can affect how your message is received and what the reader thinks of you afterward. Using the examples and tips provided, you can make sure your email closings are both suitable and professional.

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